Operations Coordinator

808 Create Ltd. is a small, but fast growing TV, Film and Event crewing agency based in Shepperton Surrey. We provide studios and productions with qualified lighting crew.

Clients include Versa Studios, BBC Studioworks, and the Royal Albert Hall. We work on some of the UK’s most well-known TV shows and events across the UK and are passionate about getting new people into a thriving and exciting industry.

808 Create is looking for a motivated and conscientious Operations Coordinator to join our team. In essence, the role is to help crew lighting and production freelance contractors, staff and technical resources to various TV and Event jobs. The successful candidate can do the majority of this role from home, but will also be asked to go to meetings at various studios / locations pre-dominantly in or around London and be able to get to Shepperton Surrey easily.

We are looking for someone who wants to feel valued at the heart of a company, be given room to thrive and have the opportunity to advance in their career fast. We want to invest in the person successful of gaining this role.

ROLE OF THE JOB

  • Maintaining and updating crew schedules, verifying the availability of crew for planned work

  • Answering clients’ scheduling queries via email and phone

  • Keep stakeholders informed of crewing and schedule changes

  • Managing enquiries from lighting professionals looking for work

  • Aiding Directors with budgets, sending invoices to clients and invoices from suppliers

  • Finding new opportunities for 808 Create to provide crew to studios and productions

  • Updating internal systems and databases

  • Uploading bills and general bookkeeping using Xero accounting software

SKILLS NEEDED

  • An eye for detail. This role is like a ‘air-traffic controller’ of lighting crew

  • Well-organised, forward-thinking, solution-focused approach

  • People person – good at managing different personalities and pressures

  • Excellent IT skills including proficient using Xero and Microsoft Office

  • Confident, hardworking and able to thrive in a fast-paced environment

  • Willing to come up with improved processes and workflows

  • Resilient, you keep your cool under pressure

  • Knowledge of lighting equipment and practices an advantage, but not essential

 DETAILS OF THE JOB

This role is a part-time role Monday, Wednesday and Friday office hours. Pay dependent on experience. 30 days holiday per annum + pension.

CLOSING DATE 1ST MARCH 2024

Please send a brief CV + cover note to info@808create.co.uk